Moving an office is a huge undertaking. Getting a professional moving company to help you out is definitely a must, but that’s not all. In order to for the move to be 100% successful, you also have to coordinate with your colleagues and really get involved. If you’re also looking to move your business, here are some really useful tips.
Plan the move
Planning is extremely important, as moving an office requires a large amount of time. If you have a small office, you’ll need at least 3 months to plan the move. For larger offices, six months to a year.
Moving a business is not like moving an apartment. There are numerous other things involved. So, the key here is to start as early as possible.
The first thing you need to do is to study your new space. Get some blueprints and try to figure out the floor layout. Identify key components, such as electrical outlets or storage space, and try to see how your new office will look. To make the entire process easier, try comparing the new location with your current location. This way, you’ll also be able to avoid the problems that affect the old office.
Finally, don’t forget to make sure that the new office is finished. If it’s not, hire someone to take care of any problems that may still remain. You won’t be able to do it once you move in.
Organize your team
Teamwork is extremely important when dealing with an office move. Each employee has to pack his or her own desk so you need to make sure that they can do it properly. If your company has a large number of employees, get them to work in teams and appoint supervisors. They can either be managers or volunteers.
Don’t forget to ask your team for advice. Your employees might know what needs to be fixed in order to make the new office a better place to work and spend a large portion of the day. This way, your employees will also be happy about the move.
Assigning tasks will make the move easier
Once the plan is all set and you’ve organized your employees into teams, create a list of tasks and assign them. Your teams will let you know exactly what they need at the new location, so you’ll be able to make sure that each area is covered.
But don’t forget the most important task of all: hiring professional movers. The person in charge of this task should get in touch with at least three companies and research them, to make sure that they have the right equipment and skilled workers. This way, you can be sure that you’ll receive the best possible service at the best possible price.
Meetings are a must when moving your business
You may think of them as a waste of time, but these meetings are very important. Your employees need to know the schedule of the move and all the important details. They need to know when and how to pack their offices.
Keeping them informed will help you avoid any unwanted surprises.
Identify all the costs before hiring the movers
This little detail is very important. If you’re not working with an unlimited budget, you need to make sure that you know exactly how much you can pay before you hire a professional team of movers to help you out.
Don’t forget your clients
You might get carried away with the move and forget about your clients and partners. This is something you’ll definitely want to avoid. Make sure that your clients and business partners know that you’re moving to a new location. Tell them where you’re moving and how your business will operate during this process. This way, you will make sure that you won’t lose any customer.