If you thought moving an apartment was hard, wait until you have to move an office. Relocating a business requires much more work, as it involves many little details, all of which need to be addressed in order for the move to go as planned. That’s why office moving should be left to professionals.
Of course, businesses nowadays always hire professional movers when relocating. It’s the best first step anyone can take. But it’s still just a first step. Hiring the movers is not enough. If you want your office move to really be a success, you also have to plan and prepare for everything. With this in mind, here are four tips that will help you increase the chances of a safe, efficient and fast office move.
As a business owner, you probably already know this. Planning is key to everything, especially success. So, if you want to enjoy the best moving experience, you need to start planning even before you decide whether to move or not.
It might sound like too much but it’s not. And it’s also not that hard. All you need to do is ask yourself some key questions. The answers to those questions will allow you to prepare for the move.
- Here’s what you should ask yourself:
- Where do I want to move my business?
- How much space does my business need?
- What features are most useful for my business and employees?
- How important are these features to me and what are the most important? What are the least important?
- What budget am I working with?
- When does my current lease expire?
Of course, there may be other questions that need answers as well. It all depends on your business. But you know your business best, and you know exactly what you need. So don’t worry. Just get a piece of paper and start writing, You’ll see that everything will go smoothly.
Hire professional movers to do your office moving for you
Since it’s your business, it’s also going to be your money. So you’ll probably be looking to save. You’re going to think that the best way to save money is by moving yourself. That’s a mistake.
The best way to save money is to hire professional movers. They have the experience, the know-how, the equipment, everything you need for a safe, successful move. You’ll have to pay them, of course, but in the end you’ll understand that hiring movers pays for itself.
With the help of professional, things will go smoother and the number of accidents will be lower. Sure, there may be some accidents, even with professional movers. But, if you don’t use professionals, accidents will surely happen.
So why damage your furniture or equipment when you can avoid this? If you end up paying for new computers or new chairs, you’ll find out that you actually don’t save any money by not hiring the right people for the job.
Professionals will help save both time and money. You’ll be able to run your business without any worries, while they take care of everything.
Assign a project manager
Moving an office also means moving employees. And professional movers, no matter how good they are, can’t do this for you. But, fortunately, you can do it yourself, quick and easy. All you have to do is to assign a project manager.
You can use your best employee to do this. He or she will get all the people involved in the process, will let them know what they have to do and will reduce risk and time wasting.
The best person for the job is probably someone in a position of seniority, one that is trusted both by the management and the employees. And if that person can multi-task and is a great organizer, then you really won’t need to worry.
Keep your employees up to date
Just because you assigned a project manager, it doesn’t matter that your job is done. Remember to keep your employees informed of everything. They need to know the exact time when to move, when to pack their stuff, etc. Email reminders can help a lot.
Create an office floor plan
Team members need to stick together, so remember this when creating a floor plan. And also remember to leave enough space between desks or chairs.
The floor plan will come in handy on office moving day. It will help avoid anarchy, as it will tell everyone exactly where the new locations are.
Office moving can be a complex task, but you can make it a complete success if you follow these five steps. Remember. Office moving is only as difficult as you allow it to be.